Job Description:

Main duties and responsibilities:

Admin Tasks assigned:

To maintain administrative system and procedures.

Finance supervision form employees of administration department.

Providing of requisitions.

Writing the memos and other official letters of Provincial office.

Contact with other NGOs, governmental and non-governmental Organizations.

Preparing of monthly activity report.

Inspection the daily attendance sheet.

Conduction of staff meeting.

To ensure maintained and updating of staff filing system.

Overseeing from salary, and payment of staff.

Finance Task:

To make and update the daily bookkeeping in accordance with guidelines of the financial department

Prepare monthly financial reports.

Preparing cash flow statements.

Preparing the cash position up to date.

Preparing the bank reconciliation statements.

Maintaining the centralized books of accounts.

Make the daily payment and receipt vouchers.

To immediately report to the finance officer any unusual happening in the departments.

To replace the finance officer when he is on leave.

To administer and work hand in hand with cashier in cash handling and advise him on payments etc.

Ensure Procedures, Systems and Controls are made.

Monthly budget review and making phased.

Monthly daily base cash count financial system

Monthly financial and management report

If need assist FRD in establishing, implementing and monitoring financial policies, procedures, practices and internal control system.

Supervise finance staff to support the achievement of program results and ensure compliance with BARAN and donor policy, procedure and regulations.

Financial Oversight:

Create work plan tracking system to monitor financial progress of project activities.

Ensure timely payments of all invoices.

Ensure arithmetical accuracy and correct coding in all type of payment.

Ensure applicable tax has been deducted from suppliers and land lords.

Ensure preparation staff payroll and pay-slip in due time.

Ensure accurate and timely submission of monthly Cash Forecast.

Ensure proper tracking record for advance payment, utility payment, Rent Payment, Contracts bill payment etc.

Ensure closure of all cash books on monthly basis and send to FRD in timely manner.

Ensure weekly and monthly cash counts for all Cash Boxes.

Issuance of advances and timely adjustment of same according to internal procedures.

Ensure all documentation and authorization before making any payment.

Budget Management:

Assist PM in preparing and maintain program and operational budgets.

Assist PM in understanding the financial policy, procedures, donor regulations and BVA.

Assist FRD for monthly tracking of program and operational expenditures, budget monitoring etc.

Advise project team on project status and funds availability.

Assist FRD in preparing the BVA for all projects.

Assist FRD in variance analysis and reason for variances.

Taxation:

Ensure deposit of Staff Salary Tax to GOA Exchequer in timely manner.

Ensure deposit of Supplier and Land Lord Tax to GOA Exchequer in timely manner.

Ensure preparation of Annual Staff Taxation Report for all staff.

Ensure preparation of Annual Supplier Taxation Report for all Suppliers.

Ensure separate filing of Salary Tax, Supplier Tax, Rent Tax etc.

Others:

Liaise Mustofiat (GOA Finance Dept) on regular basis and update PM, FRD.

Assist FRD in facilitating internal and external Audit.

Ensure proper filing system for all type of vouchers, contracts, communications, Memo’s and others.

Ensure that non-allocated, non-budgeted resources/invoices are not recorded in BARAN books of record without the prior approval of PM and CMT

Undertake other assignment and activities as directed by PM and CMT

Job Requirements:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (Master’s preferred).

• At least 10 years of progressive experience in finance and administration management, preferably with NGOs or development agencies.

• Strong knowledge of accounting software (e.g., QuickBooks, Excel, or similar).

• Experience in donor reporting (e.g., USAID, UN, EU, etc.) is an asset.

• Excellent organizational, leadership, and communication skills.

• Fluency in English and local languages.

Submission Guideline:

Interested and qualified candidates should submit an application letter with updated CV to our HR department only via email:

Note: please add the title of position,and provinceon which you applies for, in the subject line of your email.

Submission Email:

recruitment@baran.org.af

Submission Email:

recruitment@baran.org.af