Job Description

Administrative Responsibilities:

• Plan, organize, lead, and oversee all administrative functions to ensure efficiency.
• Manage and delegate tasks for general support and office staff while closely supervising their performance.
• Oversee vehicle fleet management, maintenance of vehicles, equipment, and hospital facilities.
• Ensure HealthNet TPO properties and equipment are maintained to high standards.
• Review hospital food expense bills, verify accuracy, and process them accordingly.
• Ensure the provision of essential utility services such as electricity, gas, water, telephone, and internet.
• Arrange meetings, ensure quality refreshments, and document meeting minutes.
• Build and maintain effective relationships with local government agencies and authorities.
• Draft and manage letters, memos, and maintain an incoming/outgoing correspondence register.
• Prepare monthly night duty schedules for supportive staff.
• Coordinate stationery supplies and delivery logistics.
• Oversee the provision of quality meals, tea, and water for staff and patients.
• Supervise HR activities to ensure transparency, fairness, and accountability in recruitment.

Financial Management:

• Lead the finance department to ensure compliance with donor requirements and financial policies.
• Review financial reports for accuracy and provide feedback before submission.
• Reconcile payable accounts, including suppliers, taxes, salaries, and others.
• Ensure accurate recording of transactions in the PBKs accounting system.
• Participate in preparing monthly, quarterly, and annual budgets/forecasts.
• Lead quarterly financial reviews and planning processes.

Logistics and Procurement Management:

• Oversee procurement and logistics activities to ensure fairness and compliance with policies.
• Assist in developing the hospital's annual procurement plan and manage related documentation (RF, RFQ, CBA, GRN, etc.).
• Ensure that all supplies, both incoming and outgoing, meet HealthNet TPO standards.
• Manage inventory, physical distribution, maintenance, and record-keeping of stock.

Safety and Security Management:

• Ensure the safety of HealthNet TPO staff, assets, and premises, implementing security policies effectively.
• Provide weekly security updates to the Kabul office and program team.
• Collect and share security information from provincial sources with relevant parties.
• Prepare monthly duty rosters for security guards and ensure 24-hour coverage at checkpoints.
• Manage visitor and vehicle access to the hospital while preventing unauthorized entry or crowding.
• Conduct patrols of hospital premises to ensure the safety of staff, equipment, and facilities.
• Liaise with INSO, UNDSS, UN agencies, and NGOs on security matters.
• Provide road clearances and brief staff on security conditions before travel.

Capacity Building:

• Identify training and capacity-building needs for operations staff and recommend solutions.
• Support staff in their daily activities, providing necessary training, mentoring, and coaching.
• Guide support staff for timely and efficient duty performance.
• Undertake any additional tasks assigned by the management.

Job Requirements:

• Education: Bachelor’s degree in Business Administration, Logistics, or a related field.
• Experience: At least three years in logistics and administration, preferably in a hospital setting.
• Language Skills: Proficiency in Dari, Pashto, and English (written and spoken).
• Technical Skills: Knowledge of MS Word and MS Excel.
• Personal Attributes: Team-oriented, flexible, positive attitude, and able to work under pressure.

Submission Guidelines:

Interested candidates should send their CV and a cover letter via email to 

. Please include the vacancy number and position in the email subject line.

• Note: Incomplete applications or those received after the deadline will not be considered. Only shortlisted candidates will be contacted.

Office Address:
HNO: 003, Main St: 005, Sello Road, DehNaw _Dehbori, District 03,
Kabul, Afghanistan

Submission Email:
 

Apply  New