Job Description:
Afghanistan
With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services.
The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.
Project Information
Following the political events in Afghanistan in August 2021, the subsequent economic collapse has led to an unprecedented humanitarian crisis putting over 24 million people in immediate need of aid. To provide immediate short-term livelihood opportunities and deliver urgent essential services in rural and urban areas, UNOPS is working with funders to implement a large-scale community resilience program. The initiative aims to reach an estimated 1.1 million households, or 7.5 million Afghans, with livelihoods and income support with 11,6 million Afghans in some 8,651 rural communities and 10 cities to benefit from improved access to essential social services and inclusive service delivery.
Job-Specific Information
Under the direct supervision of the Programme Director, the Procurement Advisor leads a team of procurement specialists responsible for the procurement components of the project. The Procurement Advisor is responsible for procurement planning and preparation, and for managing all stages of procurement processes. They are responsible for the development and implementation of strategic and effective procurement reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of all goods, services and works.
Job Requirements:
Summary of Key Functions
Implementation of procurement processes
Procurement and supply chain management
Contract and Grant administration and management
Personnel management
Knowledge building and knowledge sharing within the project and within UNOPS
Engagement and representation as a member of the senior management team of the project
1. Implementation of procurement strategies and processes
Oversight and supervision of the planning, implementation and results of strategic and routine procurement work plans for the Project, including:
Acting as the procurement focal point for the project. In this regard, provide interpretation of procurement policies and guide the project team on the appropriate application of procurement policies and procedures in their daily work.
Ensure full compliance of the procurement activities with UNOPS and donor, where applicable, policies and strategies by designing and operationalizing a client-oriented procurement management system to monitor and control the implementation of procurement plans and procurement processes conducted by the project team.
Manage the process of periodic (annual, semi-annual and quarterly) procurement planning for the projects and oversee their implementation ensuring effectively-functioning processes to avoid costly delays and lost opportunities for the project and AFCO.
Provide technical support on all procurement related matters, including management and guidance:
in identification of procurement needs at the project development stage;
in preparation of realistic procurement plans and development of appropriate procurement strategies;
in preparation of technical specifications, terms of references, scope of works;
in cost estimations for the required goods/services/works;
in drafting solicitation documents;
in proper monitoring and control of procurement processes pertinent to the solicitation, evaluation and submission for award processes whenever required and in full compliance with the UNOPS and donor procurement rules and regulations;
in contract management and dispute resolution issues;
in establishment of the procurement process monitoring systems and mechanisms to eliminate deficiencies in the project’s procurement activities.
Quality assurance of procurement actions and documentation requiring a Procurement Authority (PA) approval (solicitation documents, shortlists, requests for awards, submissions to the Contracts and Property Committee, contracts, agreements, etc.) and obtaining, in a timely manner, the necessary approvals and clearances from the relevant Procurement Authority.
Ensure effective lines of communication between management and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures.
Provide inputs to the project’s administrative business process mapping and development for streamlining the various procurement related process-flows.
2. Procurement and Supply Chain Management:
Organize and implement the required strategic procurement activities under the project: establish Long Term Agreements and Blanket Purchase Agreements for common user items and services, develop sourcing strategies specific to local context (supplier selection and evaluation, quality management, customer relationship management, performance measurement, etc.), etc.
Organize and implement project specific procurement processes, including formulation of strategy for obtaining best results, developing criteria for evaluation, preparation and conducting of ITBs and RFPs, evaluation of bids and proposals, pre-award negotiation of contract conditions with winning bidder(s), submissions for review and award to UNOPS Contract Committees, prepare Purchase Orders and Contracts in and outside of oneUNOPS.
3. Contract and Grant Administration and Management
Provide oversight over various contract and grant management processes and ensure transparency.
Monitor and analyze contract and grant performance against agreed benchmarks through agreed reporting mechanisms and advise the Programme Director on potential issues and recommend remedial actions.
Negotiate, within the terms and conditions of the contract/grant, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations and convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes in the best manner achieving the best interest of UNOPS, its clients and beneficiaries.
4. Personnel Management
Facilitate the engagement and provision of high quality results and services of the procurement team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.
5. Knowledge building and Knowledge sharing within the project and within UNOPS
Organize, facilitate and/or deliver training and learning initiatives for project personnel on Procurement-related topics.
Lead and conduct initiatives on capacity development and knowledge building for project and procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Keep abreast of and be adept in contemporary procurement techniques and industry practices as they impact UNOPS to implement projects.
6. Engagement and representation as a member of the senior management team of the project
Proactively contribute as a core member of the senior management team of the project
Regular engagement with the donor providing inputs in meetings, reports, updates, etc
Representation, on an as required basis, as a member of the senior management team of the project
Impact of Results
The effective and successful achievement of results by the Procurement Advisor directly impacts on the development and consequently the implementation and performance of the project. It confirms UNOPS’ role as a key and trusted partner to the World Bank, and UNOPS’ position as a critical service provider, in all challenging work environments. Given the current political and humanitarian situation in Afghanistan, this project supports the positioning of AFCO and strengthens UNOPS presence and visibility in Afghanistan, raising the profile of UNOPS in the global humanitarian context.
Monitoring and progress controls will be in accordance with work plans that the Supervisor and incumbent will prepare at the beginning of the assignment.
Submission Guideline:
Please click on the below link for actual vacancy announcement to see the complete details and submission guideline as this is only an attempt for attracting female applicants for gender parity in organization. Please make sure you fill your profile/application properly with all relevant details in order to be considered for the next stage of recruitment/selection.
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