Job Description:
The Project Assistant works in close collaboration with the operations and project teams in the PMU in ensuring successful implementation and oversight of GF programme activities.
Duties and Responsibilities
Support the project team to ensure effective project C19RM planning and implementation
Support implementation and follow up of approved activities under C19RM component of the Z-grant with respective implementing partners in compliance with UNDP/GF rules and procedures and in line with signed grant agreement, budget and performance framework;
In consultation with respective programs and departments, support implementing partners, for results-based implementation of programme activities, in accordance with the action plans and within established budgets.
Provides effective administrative support to management of the C19RM focusing on the achievement of the following results:
Support procurement of the commodities under the grant with the relevant programs
Ensure proper control of the supporting documents for the payments jointly with procurement and finance sections.
Raise requisitions, track expenditures, prepare monthly and quarterly financial expenditure reports, and register of goods receipt in Quantum.
Provide administrative support for the preparation and facilitation of relevant events, including workshops and trainings under the C19RM.
Risk based monitoring of implementing partners’ program and financial reporting to ensure quality data, compliance with financial rules to avoid misuse of grant funds;
Ensure that the set targets and activities are implemented in a timely manner to achieve the expected results;
Participation in audit of the project, respond to audit queries, develop action plans to address audit recommendations and ensure timely implementation of audit recommendations
Support of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Assist in dissemination of best practices for the management and implementation of C19RM component of the Z-grant at the local level.
Organize trainings for the operations/ projects staff.
Proactively undertakes regular monitoring of project sites; independently as well as jointly with partners and providing reports; Proactively conducts regular visits to SRs to follow up implementation, identify bottlenecks and prepare recommendation to the programme officer.
Regularly participate in meetings and other TWG meetings
Support monthly/quarterly coordination meetings with implementing partners and national counterparts for performance reviews and adjustments as needed;
Jointly working with other departments within the PMU to ensure synergism of the efforts for better implementation of Z-grant.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Institutional Arrangement
The Project Assistant will report to the TB Specialist.
Competencies
Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Direction and Strategy- Negotiation and Influence: Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situation.
Business Development - Knowledge Facilitation: Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange
Business Management- Project Management: Ability to plan, organise, prioritise and control resources, procedures and protocols to achieve specific goals
Communications- Writing and editing: Ability to create and/or edit written content in different UN languages
Partnership management- Multi-stakeholder engagement and funding: Knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms
2030 Agenda: People- Health: Support to Global Fund and other Health Programmes. OVID-19 Pandemic and Responses
Job Requirements:
Education:
Secondary education is required. Or
University degree in Public Health, Social Sciences, Medicines or any related development field would be desired, but it is not a requirement.
Experience:
Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of experience in management support in public health programs is required.
Required skills and competencies
Experience in public health management (specifically COVID, HIV/AIDS, TB and/or malaria)
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems.
Desired additional skills and competencies
Knowledge and experience working in the UN or UNDP rules, regulations, policies and procedures is an asset.
Experience in working with a multi-cultured group of people and systems in high-pressure environments would be an asset.
Experience working in challenging operating environment is an asset.
Experience and strong knowledge of Global Fund’s rules, policies and procedures and reporting to the Global Fund is an asset.
Demonstrated experience in developing and managing effective partnerships with government and civil society organizations in the area of health and development programmes is desired.
Experience in building capacity of national stakeholders in the area of health and development programmes is desired.
Experience working in/with international donor-funded health projects would be an asset.
Required Language(s) (at working level)
Fluency in English is required.
Fluency in Dari and/or Pashto is required.
Travel
The Project Assistant may be required to make travels to the provinces.
UNDP participates in the Scheme for the disclosure of safeguarding-related misconduct in recruitment processes within the humanitarian and development sector (Misconduct Disclosure Scheme).
In line with this Scheme, UNDP will contact previous employers of job applicants to request information about any investigations or findings of misconduct concerning allegations of sexual exploitation, sexual abuse and/or sexual harassment (sexual misconduct) against the applicant, during or after their employment.
By submitting a job application, the applicant confirms to have understood and consented to UNDP contacting the applicant’s prior employers, during UNDP’s recruitment process, to request any such information on sexual misconduct.
Submission Guideline:
Interested applicants can apply by clicking the link below or by copying and pasting the link into their browsers to access the application for the post.
Project Assistant C19 - UNDP Careers
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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