Job Summary
Under the direct supervision of the Administrative Officer and Finance and Budget Officer, the Junior Finance Assistant will perform various tasks related to financial operations, as outlined below:

Duties & Responsibilities

• Assist with the review, monitoring, tracking, and analysis of system transactions on a daily basis, making necessary corrections when required.
• Maintain and process project-related information in Umoja.
• Help review and reconcile various clearing accounts to ensure correct balances, investigating and correcting erroneous or invalid entries.
• Create necessary obligation documents for contracts, travel, etc., and prepare payment and expenditure reports while following up as needed.
• Manage the obligation of funds in UMOJA, such as creating shopping carts, POs, low-value POs, pre-commitments, and commitments, and digitizing all obligation documents.
• Ensure proper maintenance and timely closure of obligations that are no longer needed.
• Oversee the quality control and tracking of payments for field office rents.
• Monitor and track payments related to field rental vehicles.
• Assist with processing payments to local vendors for goods and services, ensuring correctness and communicating discrepancies to the supervisor.
• Help process payments to staff members for entitlements, including salaries, claims, and allowances.
• Follow up with various offices to obtain approval for documents created in the system.
• Coordinate with other finance staff and respond to inquiries regarding financial matters.
• Assist the Human Resources section during the recruitment process.
• Ensure proper filing of project documents, budget revisions, and invoices, both electronically and in physical format.
• Perform other duties as assigned.

Job Requirements

• Professionalism: Ability to resolve budget-related issues and identify data sources. Takes pride in work and achievements; demonstrates professionalism, efficiency, and commitment to deadlines; maintains composure under stress; takes responsibility for gender inclusion and equal participation.
• Teamwork: Collaborates effectively with colleagues to achieve organizational goals; values others’ ideas and expertise; places team success above personal interests; shares credit and accepts collective responsibility for team outcomes.
• Planning & Organizing: Sets clear goals aligned with strategies; adjusts priorities and allocates resources effectively; anticipates potential risks and manages contingencies; uses time efficiently and monitors progress.

Qualifications

• Education and Experience: High school certificate with two years of work experience in administration and finance.
• Language: Basic proficiency in English, along with speaking and writing in local languages, is required.

Submission Guidelines
Afghan national candidates should submit the following documents:

1. A cover letter explaining how your qualifications meet the job requirements.
2. An updated and signed P11 form for the individual contractor (IC) with all your details.

Please send applications to

 indicating the vacancy number in the subject line (2024-12-240). Applications submitted after the closing date (12 December 2024) will not be considered. Only shortlisted candidates will be contacted for interviews.

Note: The subject line must be (2024-12-240) or your application may not be considered.

For further details about UN-HABITAT and the Afghanistan Country Programme, visit 

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