Job Description:
Procurement and Supply Chain Management:
- Ensure the timely and cost-effective procurement of goods and services while adhering to organizational policies and donor regulations.
- Prepare procurement plans, requests for quotations, purchase orders, and contracts.
- Assess supplier bids and select vendors based on price, quality, and delivery timelines.
- Maintain relationships with local suppliers and ensure compliance with ethical procurement standards.
- Monitor market trends and maintain a database of vendors.
Transportation and Fleet Management:
- Organize and oversee the transportation of goods and equipment to field offices and project sites.
- Manage the organization's vehicle fleet, ensuring proper maintenance, repairs, and insurance.
- Plan and coordinate transportation schedules, including the distribution of materials to field locations.
- Ensure all vehicles are roadworthy and that drivers adhere to organizational safety protocols.
Inventory and Asset Management:
- Manage the receipt, storage, and distribution of goods and materials.
- Maintain accurate inventory records and conduct regular physical stock checks.
- Monitor stock levels and coordinate with procurement for timely supply replenishment.
- Ensure proper tagging, tracking, and reporting of all organizational assets, including equipment, vehicles, and other property.
Compliance and Reporting:
- Ensure compliance with donor, legal, and internal policies regarding procurement, asset management, and logistics.
- Prepare and submit logistics reports (inventory reports, asset management reports, procurement tracking) on a monthly basis.
- Provide timely updates and documentation for audit purposes.
Security and Risk Management:
- Collaborate with the Security Officer to ensure transportation and logistics activities comply with the organization’s security protocols.
- Monitor potential security risks to logistics operations and report any concerns to management.
Coordination and Communication:
- Liaise with other departments, including finance, programs, and field offices, to ensure logistics support meets operational needs.
- Attend regular coordination meetings with program and operations teams to plan logistics requirements for upcoming projects.
Capacity Building and Training:
- Provide logistics training to staff and partners to ensure adherence to procurement, inventory management, and transportation policies.
- Mentor and supervise logistics assistants or field-based logistics staff.
Job Requirements:
Qualifications and Experience:
- Bachelor’s degree in logistics, supply chain management, business administration, or a related field.
- 3-5 years of relevant work experience.
- Strong understanding of procurement and logistics procedures.
- Experience managing complex logistics operations in insecure environments.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Good written and verbal communication skills in English, Dari, and Pashto are essential.
- Knowledge of inventory management systems and procurement software is advantageous.
Competencies:
- Organizational Skills: Ability to prioritize tasks and manage time effectively.
- Problem Solving: Proactively identify and address logistical challenges.
- Attention to Detail: Maintain accurate and thorough records and reports.
- Communication Skills: Strong interpersonal and negotiation skills, with the ability to work effectively with suppliers, staff, and partners.
- Flexibility: Willingness to travel to field locations, sometimes in challenging security environments.
Additional Requirements:
- Security Clearance: Candidates must pass relevant security checks and clearance procedures.
- Travel: The position requires frequent travel to field locations across Afghanistan.
Submission Guideline: Interested candidates should consider the following:
- Submit their CVs and cover letters in PDF format by October 17, 2024.
- Include the announcement number [RRAA-HO-L/O-180-2024] and position title in the email subject line.
- Do not attach education and work experience documents at this stage.
- Send applications from a personal and active email address.
- Ensure contact numbers in the CV are updated and operational.
Please note:
- Only eligible and qualified Afghan candidates are encouraged to apply.
- Female candidates are strongly encouraged to apply.
- Late applications will not be considered.
- Applications without a clear subject line, as specified above, will not be reviewed.
Submission Email: vacancy.ho@rraa.org.af