Job Description:

Procurement and Supply Chain Management:

• Ensure the timely and cost-effective procurement of goods and services while adhering to organizational policies and donor regulations.
• Prepare procurement plans, requests for quotations, purchase orders, and contracts.
• Assess supplier bids and select vendors based on price, quality, and delivery timelines.
• Maintain relationships with local suppliers and ensure compliance with ethical procurement standards.
• Monitor market trends and maintain a database of vendors.

Transportation and Fleet Management:

• Organize and oversee the transportation of goods and equipment to field offices and project sites.
• Manage the organization's vehicle fleet, ensuring proper maintenance, repairs, and insurance.
• Plan and coordinate transportation schedules, including the distribution of materials to field locations.
• Ensure all vehicles are roadworthy and that drivers adhere to organizational safety protocols.

Inventory and Asset Management:

• Manage the receipt, storage, and distribution of goods and materials.
• Maintain accurate inventory records and conduct regular physical stock checks.
• Monitor stock levels and coordinate with procurement for timely supply replenishment.
• Ensure proper tagging, tracking, and reporting of all organizational assets, including equipment, vehicles, and other property.

Compliance and Reporting:

• Ensure compliance with donor, legal, and internal policies regarding procurement, asset management, and logistics.
• Prepare and submit logistics reports (inventory reports, asset management reports, procurement tracking) on a monthly basis.
• Provide timely updates and documentation for audit purposes.

Security and Risk Management:

• Collaborate with the Security Officer to ensure transportation and logistics activities comply with the organization’s security protocols.
• Monitor potential security risks to logistics operations and report any concerns to management.

Coordination and Communication:

• Liaise with other departments, including finance, programs, and field offices, to ensure logistics support meets operational needs.
• Attend regular coordination meetings with program and operations teams to plan logistics requirements for upcoming projects.

Capacity Building and Training:

• Provide logistics training to staff and partners to ensure adherence to procurement, inventory management, and transportation policies.
• Mentor and supervise logistics assistants or field-based logistics staff.

Job Requirements:

Qualifications and Experience:

• Bachelor’s degree in logistics, supply chain management, business administration, or a related field.
• 3-5 years of relevant work experience.
• Strong understanding of procurement and logistics procedures.
• Experience managing complex logistics operations in insecure environments.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Good written and verbal communication skills in English, Dari, and Pashto are essential.
• Knowledge of inventory management systems and procurement software is advantageous.

Competencies:

• Organizational Skills: Ability to prioritize tasks and manage time effectively.
• Problem Solving: Proactively identify and address logistical challenges.
• Attention to Detail: Maintain accurate and thorough records and reports.
• Communication Skills: Strong interpersonal and negotiation skills, with the ability to work effectively with suppliers, staff, and partners.
• Flexibility: Willingness to travel to field locations, sometimes in challenging security environments.

Additional Requirements:

• Security Clearance: Candidates must pass relevant security checks and clearance procedures.
• Travel: The position requires frequent travel to field locations across Afghanistan.

Submission Guideline: Interested candidates should consider the following:

• Submit their CVs and cover letters in PDF format by October 17, 2024.
• Include the announcement number [RRAA-HO-L/O-180-2024] and position title in the email subject line.
• Do not attach education and work experience documents at this stage.
• Send applications from a personal and active email address.
• Ensure contact numbers in the CV are updated and operational.

Please note:

• Only eligible and qualified Afghan candidates are encouraged to apply.
• Female candidates are strongly encouraged to apply.
• Late applications will not be considered.
• Applications without a clear subject line, as specified above, will not be reviewed.

Submission Email: vacancy.ho@rraa.org.af