Job Description:

Mission 1 : Contribute to the definition of mission strategy

The Head of Finance Department is responsible for:

creating the budgetary framework of the mission

making financial and budgetary information available to other departments to facilitate the establishment of the country strategy

producing high quality and timely financial and budgetary contributions to "proposals" and reports for funding bodies

Contributing a financial and budgetary perspective to coordination discussions

Advising other departments on their financial and budgetary needs

Ensuring that financial and budgetary needs and constraints are taken into account in the preparation of projects

Collecting data and writing the financial and budgetary section of proposals and reports to funding bodies and financing plans, and negotiation of the Z1 after validation of Country Director

Ensuring that his/her contribution to “proposals” and reports is consistent with the rest of these documents

Representing the mission to outside bodies on issues of finance and budget and developing a network for the exchange of information and good practice

Mission 2: Ensure high quality accounting for the mission

The Head of Finance Department is responsible for:

disseminating information about accounting procedures throughout the mission and ensuring they are observed

the correctness of accounting and analytical entries

timely forwarding of the monthly accounting bundle

verifications of cash stocks and bank accounts according to ACF regulations

Ensuring that parameters of the accounting software are properly set up

Ensuring that all accounting, extra-accounting and expatriate data are entered into the accounting software

Verifying bankbook and checking and bank reconciliations

Supervising the checking of invoices and ensuring that they are archived according to ACF procedures

Verifying and approving the monthly accounting bundle and ensuring that it is forwarded to headquarters

Verifying the physical cash count in capital and in the course of visits to bases

Mission 3 : Ensure high quality cash management for the mission

The Head of Finance Department is responsible for:

designing, promulgating and ensuring compliance with cash management procedures across the mission

the availability and safe keeping of the necessary cash

adapting methods for cash transfer in the light of local conditions and security considerations

monitoring the correspondence between cash forecast and the BFU

anticipating treasury risks and resolving difficulties

Designing and keeping up to date cash management procedures adapted to local conditions, suggesting alternatives in the light of any changes, authorising and organising the transfer of funds to the bases

Consolidating and approving the treasury forecast of the mission and forwarding it to headquarters

Consolidating requests to commit expenses on a non-signed contract (Z2) and forwarding them to headquarters

Passing on payments made through headquarters

Monitoring contractual payments made by funding bodies and signed off in the field

Approving the choice of banking establishments, checking their solvency and reliability, securing optimal conditions, approving and requesting the opening and closing of accounts and the adding of signatories according to ACF procedures

Approving the methods of payment of on-going contracts and ensuring payment by the due date

Authorising the payment of mission expenses according to ACF procedures

Mission 4 : Provide financial and budgetary management

The Head of Finance Department is responsible for:

promulgation of and compliance with the financial rules of funding bodies

establishing the annual budget

leadership in budgetary matters at mission level and steering the process of budget forecasting

cost analysis and issuing budgetary alerts when necessary

monitoring financial risks and issuing alerts when necessary

providing the necessary materials for negotiations with funding bodies and producing documents to funding bodies

Calculating and ratifying project budgets

Preparing and revising the mission's annual budget

Producing, checking and forwarding budget follow-up (including forecast) to the coordination team and to base Finance Managers, raising issues of relevance and alerts, support Heads of Department

Producing, checking and forwarding the Z1 budget follow-up according to ACF procedures

Ratifying the circulation and authorisation thresholds of expenditures laid down by Logistics

Identifying financial risks (exchange rate fluctuations, inflation...), making Heads of Department aware of financial risks in their field, alerting the Deputy Country Director-support and headquarters, providing support in the management of risk

Production and archiving of financial reports according to the deadlines and formats required by funding bodies

Supervision of the pre-audit of funding bodies' financial contracts and responding to queries raised by auditors

Mission 5 : Promote and ensure financial collaboration and coordination with mission partners

The Head of Finance Department is responsible for:

participating in the process of selecting partners and validating the financial risk analysis provided by the bases

defining with partners the modes of financial and budgetary management in the framework of joint projects

validating the financial and budgetary aspects of partnership conventions and agreements

taking full advantage at mission level of all innovative practices in the field of financial and budgetary management in partnerships

Mission 6 : Support fraud and corruption management

The Head of Finance Department is responsible for:

support identifying risks of fraud and corruption in his/her field of competence and setting up preventive and monitoring mechanisms

making his/her team aware of the risks of fraud and corruption

alerting the CD to cases of fraud and corruption and undertaking corrective action

putting in place and monitoring recommendations arising from the day-to-day control and audit provided by ARC department

Mission 7 : Manage the Finance team in capital and be Technical/Support Manager of Finance Managers in the bases

The Head of Finance Department is responsible for:

the day-to-day management of his/her team (guidance, follow-up, motivation…)

evaluating the performance and developing the skills of his/her team members

management of the teams for which s/he is support/technical Manager

Defining the Human Resource needs of his/her area of activity and establishing the organisational chart of his/her team

Taking part in the recruitment of team members

Organising and leading team meetings

Working out and monitoring individual action plans for team members

Managing the planning process, the sharing and coordination of tasks

Providing for appraisal interviews for team members

Providing technical support to the teams

Identifying the training needs of team members

Creating, organising and leading training sessions

Managing difficulties in the team

Job Requirements:

BA degree in public/business administration & finance management.

At least 5 years of experience in relevant area particularly with INGOs.

Strategy support – consult and input into the strategy development of partnerships and external engagement.

Technical skills

Excellent communication and presentation skills

Has a good knowledge and understanding of the Afghanistan Health System, sectoral priorities and the context.

Ability to work in partnership with local implementing partners, government, and other international/national partners

Communications management – build the strategic communications approach with partners and government entities.

Skills in partnership building, project proposal development and development management are essential

Good computer skills, including confident use of Microsoft Office and online database of the government

Strong communication, organization and interpersonal skills

Self-driven, independent and motivated

Diplomatic nature, excellent negotiation skills plus negotiation experience;

Experience working with a development partner and donors in-country, is highly desirable

Self-starter, creative thinker and strong strategist skilled facilitator and enabler Ability to work on own initiative.

Ability to manage multiple priorities and plan workload. Ability to anticipate issues and respond in a timely fashion

Leadership and staff management skills and competencies

Ability to act corporately and recognize the implications of actions and decisions across the organization. Ability to work to tight deadlines often in pressurized situations

Internal liaison - strategically manage relationships across all service delivery teams, as well as External Engagement, Programming and Leadership Teams.

Strategy support – consult and input into the strategy development of partnerships and external engagement;

Transverse skills

Team-building and training skills.

Independent, critical mind and pro-activity

Strong analytical skills.

Knowledge of collective and individual management fundamentals

Able to develop a global and long term vision

Be sensitive to others and to the environment

Able to mentor and transfer its knowledge

Able to argue, convince, lead a negotiation

Able to develop, maintain and mobilize a professional external network

Managerial skills

Highly developed management and leadership skills

Excellent knowledge of project cycle management

Strong flexibility is required in terms of mobility & working hours

Ability to work with minimum supervision

Required skills

Ability to work autonomously without regular supervision

Organisational and planning skills

Ability to plan, run, and evaluate training sessions

Ability to give technical recommendations and support to field teams

Good command on data management and data analysis

Microsoft office skills (word, excel, PowerPoint)

Sound experience in Finance and Management

Professionalism

Firmness

Team management

Organizational skills and management of priorities

Good analysis skills

High sense of confidentiality

Diplomacy

Good relational skills

Languages

Fluent in Dari and Pashto (Written, spoken, Read)

Fluent in English (Witten, Spoken, Reading)

Submission Guideline:

Qualified and interested candidates should submit a cover letter and full CV with three Referees indicating the vacancy announcement to the address:

Human Resources Department AAH office or can also be emailed to: vacancies@af-actionagainsthunger.org indicating the job tile and vacancy number of the position in the email subject line.

Eligible candidates are invited to apply by the earliest possible, until 19 Oct 2025.

Qualified female candidates are highly encouraged to apply.

Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.

Action Against Hunger/Action Conter La Faim is an equal opportunity employer. We strongly encourage women and people with disabilities to apply. ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).

Submission Email:

vacancies@af-actionagainsthunger.org