Job Description:

Position Description:

The HR Assistant is responsible for updating staff personnel files and supporting the HR Admin Officer in preparing interview-related documents. Additionally, the HR Assistant will help the team organize training materials, including stationery and name tags etc.

Responsibilities:

Update and maintain staff personnel files and records.

Ensure confidentiality and compliance with data protection regulations.

Assist the HR Admin Officer in preparing interview-related documents.

Assist the HR Admin Officer to schedule interviews and when instructed communicate with candidates regarding their application status.

In close coordination with the Support Team organize training sessions, including booking venues and arranging necessary materials.

Assist the Senior HR Office in preparing training materials, such as handouts and presentations.

The HR assistant should ensure an adequate stock of stationery.

Assist in the preparation of HR reports and documentation as needed.

Photocopying, scanning and binding of the documents.

Preparation of staff attendance sheet at the end of each month according to the staff list produced from the HR database.

When requires participate in the short listing, written tests and interviews process.

Ensure proper filing of staff leave request, unpaid leave forms and field trips requests.

When requires checking of staff attendance sheets.

To ensure the labeling of personal files are matching with the number of files in each cabinet.

Updating the personal file store on regular bases.

Perform all administrative tasks in support of the HRD team and training events.

The holder of this position must strictly follows the organization existing security policies, procedures and daily instructions of the safety personnel.

Any other tasks assign by the Supervisor

Job Requirements:

Education/ Qualification and Employment Benefits

Education: Bachelor degree of Business Administration (BBA) in HR is required.

Experience: The candidate must have minimum of 4-5 years’ working experience with international NGO.

Other qualifications’ an advantage:

Strong organisational and time management skills

Attention to detail and accuracy

Strong computer skills, including proficiency in MS Office Suite and HR information systems

Ability to work collaboratively with others and remain calm under pressure

The ability to maintain confidentiality and exercise discretion

Excellent problem-solving, analytical, and critical thinking skills

Ability to work independently and as part of a team

Commitment to continuous learning and professional development

Languages: Oral and written fluency in (English, Pashto and Dari)

Employment benefits:

Good training opportunities to enhance employees’ skills

Severance pay: one-month salary per year of service

24 days of paid annual leave per year

10 days of paid sick leave per year

2 days’ weekend

Eid bonus on both Eids (after the completion of three-month service)

30 days of paid Hajj leave (after the completion of one-year service)

90 days of paid maternity leave for female employees (after the completion of three-month service)

5 days of paid paternity leave for male employees (after the completion of three-month service)

Public holidays (According to the approved public holiday’s list).

Pick and drop Allowance AFN (2000/month)

Submission Guideline:

Procedure for submission of applications:

Interested and qualified candidates should submit a DACAAR Job Application Form along with introduction letter and CV online to jobs@dacaar.org or a Hard copy to HR Department in DACAAR main office Kabul.

Important Note:

Applications without DACAAR’s UPDATED Job Application Form will not be considered.

Application without Vacancy Number will not be considered.

UPDATED DACAAR job application form can be obtained from; DACAAR website www.dacaar.org/, acbar website www.acbar.org/; jobs.af websites, and DACAAR Main Office kabul.

Applications submitted as .RAR file or if the size exceeds 2MB, will not be accepted by the system

Only Short-listed candidates will be contacted and called for the written test/ interview.

The salary would be paid in AFN according to the actual exchange rate.

DACAAR is an equal opportunity employer. We welcome applications from all sections of the society. While all applicants will be strictly assessed on their individual merit, qualified women, people with disabilities and members of minority communities are especially encouraged to apply.

Kabul Office Address:

DACAAR, Main Office, Paikob-e-Naswar, Wazirabad, Kabul, Afghanistan

Postal address: Central P.O. Box 208, Kabul, Afghanistan

Phone: (+93) 0202230752/ (+93) 0202230753

E-mail: jobs@dacaar.org

Web site: www.dacaar.org

Submission Email:

jobs@dacaar.org